January General Business Meeting 13 January 2010 15:00-16:30 Hours Veterans Hall Multipurpose Room
Call to Order: Chairwoman Midos
Roll Call: R. Basset, A. Brown, JM Hepker, J. Locksey, C. Melberg, M. Midos, C. Pavelka, D. Riedel, R. Schlagel, L. Shultz, Z. Spiegel, L. Stansbery, D. Stienmetz, A. Thomas, A. Weisz, R. Winnes, L. Franke, D. Crouch, D. Pixley, J. Sandy, T. Stein.
Minutes of 14 October 2009 General Business Meeting: Distributed with Agenda and received with no changes.
Audit Committee Report: All bikes, trikes and tools were present and accounted for and are located in the RSCC-SWOG Garage, the SWOG Store Room on Sherman/D-2, or in Lance’s Office. A Purchase Order was submitted to replace expendables based on the Audit Findings (tubes, tires, cone wrenches, etc.). We still need to order some hand tools and will do so a.s.a.p., i.e., replacement screw drivers and some sockets.
Rolling Stock Summary: 10 Raleigh Nexus-7 Cruisers (with baskets), 5 Townie-8 Cruisers, 3 Trailmate 3-Spd Adult Trikes (upright deltas), 1 Americruiser Recumbent Adult Tadpole Trike, 1 Sun Recumbent Adult Delta Trike (Older series SX), 2 New Sun Recumbent Adult Delta Trikes (New X3-SX), 1 Ranger All Season Rescue Scooter & Trailer, 3 Miscellaneous 3-Wheel Scooters, 2 Power Chairs, 1 Falcon Dual Axle Trailer.
Old Business: 1.] Satisfaction Survey: All responses were generally favorable about the content of the 2009 Ride Schedule. Indeed, no unfavorable reviews were to be had that rose to any kind of majority. Note was made, through the Ride Season, of some members wanting more challenging rides, and this is taken into consideration in the new Schedule.
2.] Fleet Call-In and Winterization Service: The members did an amazing job of turning out and pitching in to winterize the fleet for its first year in the unheated RSCC/SWOG Garage. Note that the scooters are not in the garage, but on Sherman/D-2. We have three motorcycles/motorbikes in storage in the Garage for the winter that belong to OVH Residents as a service to them. Thanks to all who pitched in and helped put the fleet to sleep in a timely and efficient manner.
3.] Trike and Bike Repairs: Lance failed to get the three trikes and Bike #1 to a shop for the needed repairs. William Johnson of A&B was to figure out a plan for speeding up the three Trailmate Trikes and putting the proper shifters on them, but did not respond. He has not gotten this proposal done so Lance can solicit bids for the work. Lance is now working with Fremont Cycle so this job can be bid and done before April. Bike #1 likely has a shifter problem on the Nexus-7 transmission. Given the strength of our fleet, we can easily get by without these units, but it would be nice to have them serviced and done.
4.] Holiday/Yuletide Dinner: The Holiday Dinner seemed to be a well-received affair despite the fact that the appetizers were changed from the menu! 32 members made reservation and 32 members were present! This was an all-time record for attendance, and probably related to the food? The Angry Bull was a good choice, according to most who were present. Lance has a better Wassail Bowl recipe from the Williamsburg Foundation Cookbook, and, if we repeat this next Yuletide, we’ll use it.
Responses: The membership was solidly in favor of doing this Holiday Dinner in 2010. The members would like some Christmas Music at the dinner in ’10.
5.] Question: “Should the RSCC/SWOG adopt the Firelands Rails-to-Trails Incorporated segment of the North Coast Inland Trail as the clubs’ home trail?”
C. Melberg moved, Andy Brown seconded a motion, that: “The RSCC SWOG should join the FRTTI as Patrons for 2010.” Note: This authorizes the $50 Patron Fee to be paid to FRTTI. Action: Carried.
A motion: “The 2010 RSCC Ride Schedule shall include no less than three work days on the FRTTI portion of the NCTI.” Action: Carried by consensus.
6.] Other Old Business: No Old Business was brought to the floor.
New Business: 1.] Proposed Ride Schedule 2010: Question: “Should the 2010 Proposed Schedule be Approved?” By consensus it was moved, that: “The 2010 Proposed RSCC-SWOG Ride Schedule shall be approved.” Lance will send it to the Home for review and then submit the Trip Requests. The dates and events are already on the Activities Calendar.
Additional Discussion then focused on the format for the ride season. We will try later starts, after lunch for the early rides and avoid dietary orders. We will have lunch provided by the Dietary Department for the rides based on the H/S Snack sandwich of the day. The longer rides, using lunches and Service Posts for other meals will begin at usual starting times.
Vehicle Maps: It was suggested that GPS be purchased for the clubs’ use in vehicles. This will be investigated. New DeLorme Gazetteers will be purchased for each vehicle. Lance pointed out that maps are generated for each vehicle for each ride.
Trail Maps were critiqued and it was acknowledged that some trail authorities produce poor maps. The best trail maps available are utilized and reproduced for the riders. There is a long way to go, in terms of mapping, by some trails.
2.] Election of Officers: Officers whose terms have expired are: Paul Brown, Steve Dobbins and George Zumsteg (the latter two have become inactive). The following are the officers who begin the second year of their terms: William Coe, Mary Midos, and Richard Winnes.
Elected to new Two-Year Terms were: Lawrence “Dutch” Shultz, D. Quentin Steinmetz, and Carl Melberg.
Elected as Alternate Trustees to serve, in reserve, for two-year terms were: Andy Brown and Charles Pavelka.
Approval of RSCC/SWOG Staff Liaison & Official Volunteers: Lance Franke, Staff Liaison; Donald Crouch, Dean Pixley, James Sandy, Sr., Tom Stein, Official Volunteers all have served the clubs. The question: “Shall the above be approved for 2010?” A. Brown moved, C. Melberg seconded the motion” The Liaison and Official Volunteers shall be approved for the clubs for 2010.” Action: Motion carried.
3.] 2010 Budget Funding Request: The 2010 Budget submission was shared with the members. It includes more money for lunches than will be needed and this can be used to fund the Kelley’s Island Trip ferry fare. The Board of Trustees will work on the budget in October 2010 for the 2011 submission.
4.] Other Items of New Business: No Items of New Business came to the floor.
Carl Melberg moved to adjourn, D. Quentin Steinmetz seconded the motion and it was carried.
Minutes Respectfully Submitted,
Lance N. Franke, Staff Liaison
19 January 2010
General Business Meeting 31 July 2008 On the Ohio & Erie Canal Towpath Trail
The members of the Road soldiers Cycling Club and the Scooter & Wheelchair Owners Group met, on the Cuyahoga River Valley National Park’s Ohio & Erie Canal Towpath Trail at the Boston Mills Trailhead on 31 July 2008. The July General Business Meeting was held over the lunch with but two items of business.
The first item of business was a review of proposed changes to the User Contract of the clubs which governs the use of club-owned vehicles and property. The review was of the proposed 5th Edition of the Contract which expands, obviously, on the 4th edition. Liaison Franke explained the expansion centering on defining more precisely the user privileges as centering on prudent and diligent use of club assets. A methodology for commandeering club assets from those not being prudent or diligent was also included in the 5th edition expansion.
It was duly moved and seconded by members of the clubs to approve the 5th edition expansion of the User Contract. Lance Franke chaired the meeting due to the absence of the Chairman and Vice Chairman. The members voted, unanimously, to approve the changes to the Contract.
The second item of business was a reminder, to the members, to proceed with getting their room deposits turned into the Treasury for the September Little Miami Trail Ride. It is time to get the hotel deposit made to secure the rooms for the ride.
There was no further business to come before the clubs and the meeting was adjourned.
These Minutes respectfully submitted by,
Lance N. Franke, Staff Liaison, RSCC/SWOG 04 August 2008
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